Port de Mer

PORT DE MER 6/12/2020 REMINDER:
We continue to be under a state of emergency and must adhere to state and county restrictions which state RESIDENTS ONLY in our pools, on the pool decks and in the social rooms with 50% capacity limit. Visiting family and guests are welcome to use our beach. Masks are still required inside the buildings, and social distancing is mandatory in all areas.

Any residents coming down from New York, New Jersey or Connecticut are still required to maintain a 14-day self-quarantine inside their unit upon arrival. This is mandated by the state.

Please also cooperate with the simple requests to wear shoes and cover-ups inside the building. The A1 building renovation has been completed, and the floors have been polished. Please take time to dry off and not wear wet flip flops through the lobby so as not to leave black streaks on the tile. If we all take care to protect our newly polished floors and furniture, we can all continue to enjoy our new facelift.

Thank you
PDM Management

POOL, POOL DECK AND SOCIAL ROOM
RESIDENTS ONLY

VISITING FAMILY AND GUESTS ARE WELCOME TO USE THE BEACH

Pool is limited to 50% capacity

Social distancing is mandatory (family members excluded)

Please continue to use masks when inside the common areas

Shoes and cover-ups are required inside the buildings

The continued use of our amenities will depend on the cooperation of everyone to abide by the simple guidelines above for the safety and welfare of all our residents and guests. 

By now you should have received voting materials via US Mail regarding some changes to Port de Mer’s documents that the Board of Directors is asking you to vote on.

If you have not received this mailing yet or have questions about it, please contact Colleen in the office at 954-421-0093 or ccooney@akam.com.

Please, please vote! While the board as a whole recommends that you vote in favor of all four proposed amendments, the most important thing is that you vote so we can know where homeowners stand on each of these issues.

Thank you.
Port de Mer Board of Directors

1. Restaurants and food establishments licensed under Chapters 500 or 509, Florida Statutes, may serve patrons at indoor seating so long as they limit indoor occupancy up to fifty (50) percent of their seating capacity, excluding employees. The requirement for a minimum of 6 feet between parties is superseded to the extent appropriate partitioning is in place.  Bar counters are to remain closed to seating, and outdoor seating remains available with social distancing. The Department of Business and Professional Regulation (DBPR) will post and update appropriate safety measures on its website.
2. In-store retail sales establishments may operate up to fifty (50) percent of their building occupancy and abide by the safety guidelines issued by the CDC and OSHA.
3. Museums and libraries may operate up to fifty (50) percent of their building occupancy, provided, however, that local public museums and local public libraries may operate only if permitted by local government.
4. Gyms and fitness centers may operate up to fifty (50) percent of their building occupancy so long as they adopt safety measures including appropriate social distancing for classes and sufficient cleaning supplies to ensure, at a minimum, patrons’ individual self-cleaning of surfaces and machines using sanitation wipes following each use.  DBPR will post and update best practices on its website.

To: All Residents – AKAM Managed Properties
From: AKAM On-Site, Inc
Date: May 15, 2020
Subject: Coronavirus (COVID-19) Update

Dear Residents:

We hope this update finds you and your loved ones safe and well. As you are aware Miami-Dade, Broward and Palm Beach Counties have all announced re-opening guidelines and protocols that have either taken effect, such as in Palm Beach County or will, next week, in Broward and Miami Dade. We urge all residents to become familiar with their respective county’s procedures and requirements. The following is a good article on what to look for and tips to keep you safe when venturing out to those newly reopened establishments:
https://www.sun-sentinel.com/coronavirus/fl-ne-coronavirus-best-practices-20200513-smvxshhkbncgjmjllkbpw2ytnq-story.html

On the home front, please review the following reminders and best practices (as applicable to your property):

• Continue notifying your AKAM Management Executive should anyone in your household test positive
• All occupants are to continue wearing face coverings and practice social distancing everywhere within common areas of your Association as well as adhere to your properties in-place procedures
• Essential repairs within apartments/units will be made in accordance to established protocols
• Contact on-site management offices via phone and/or email instead of visiting in person
• Be mindful of noise emanating from your apartment/unit to avoid disturbance to your neighbors
• Avoid safety and fire hazards by refraining from leaving personal items in common areas
• Stay tuned to other COVID-19 information and best practices via the CDC and myflorida.com websites

Should you need to locate venues for COVID-19 testing the following link will be helpful:
https://www.sun-sentinel.com/coronavirus/fl-ne-coronavirus-drive-through-testing-south-florida-20200320-vhu64lpmx5d7tjgr5zastjim3a-story.html

We continue to express our gratitude to everyone involved in the continuing efforts being made to address the COVID-19 situation. As always, please reach out to your AKAM Management Executive with any questions.

Thank you for your continued support.

Sincerely,
AKAM Management Team
Corporate Offices
1815 Griffin Road, Suite 101
Dania Beach, Florida 33004
41221 Fisher Island Drive
Fisher Island, Florida 33109
Telephone: (954)-843-2526
Fax: (561) 994-9551
www.akam.com

Broward Proceeds With Reopening

– County businesses allowed to reopen with restrictions Monday, May 18 –

BROWARD COUNTY, FL – Broward County Administrator Bertha Henry issued Emergency Order 20-10 on Thursday, May 14, 2020, providing for a phased reopening of business activity, beginning on Monday, May 18, with restrictions in accordance with a modified Phase 1 of Governor Ron DeSantis’ statewide reopening plan. Broward’s beaches will remain closed.

More…

MEETING OF THE BOARD OF DIRECTORS
DATE: TUESDAY, MAY 12, 2020 7:00 P.M.
PLACE: MEETING ROOM, 1236 HILLSBORO MILE

AGENDA

1. Call to order
2. Quorum of the Board of Directors
3. Approval of Minutes
4. Treasurer’s Report
5. Correspondence
6. Old Business
   1. Document Amendment
   2. Project update
7. Adjournment

NOTE: THIS WILL BE A MEETING VIA ZOOM. CONNECTION LINK WILL BE
EMAILED OUT TO ALL RESIDENTS.

Lounge chairs are not currently available for use on the beach. Please bring your own chair or towel if you want to sit on the beach. Do not remove any lounges or chairs from the pool deck. The furniture on the pool deck is being sanitized daily for your protection. It is not feasible for us to sanitize lounges on the beach.

If you open an umbrella be sure to close it when you leave.

Remember that per Broward County order and Port de Mer rules, the pool and beach are for RESIDENTS ONLY and you must practice social distancing when interacting with people outside your immediate family or household. Guests are NOT allowed on our beach or at our pool. Please follow these simple mandatory requirements so we won’t be forced to close the pool and beach again. If you see any violations, please report them to the office at 954-421-0093 or ccooney@akam.com .

Thank you in advance for your cooperation.

Port de Mer Board of Directors

Date:   APRIL, 2020 weekly report.
To:      Board of Directors
From: Colleen Cooney, LCAM Management Executive – AKAM On-Site, Inc.
Copy To: Executive Team – AKAM On-Site, Inc.

ADMINISTRATIVE:

1. Generated service orders and maintenance orders daily.
2. Submitted executed A-tech contracts to proceed with the fire panels. – (IN PROCESS-2019-2020)
3. Gerstel Rosen is in the process of working on the 2019 audit. (IN PROCESS)
4. Signed proposal with Engineer & Tole re: electrical panel and went over property plans. (PENDING)
5. Approved and generated letters for collections. In contact with association collection attorney.
6. Scheduled deposition by Zoom.
7. Renewed Master & Flood Insurance for 2020-21. (uploaded to the PDM website)
8. Attended weekly AKAM phone conference Managers Meetings.
9. Approved & Entered A/P.

PHYSICAL: 

1. Walked the A1 & A2 hallways with Mary. (generated a final list for Hartzell painting touch-ups)
2. Signed contract with America Services Janitorial.
3. Walked the B1 & B2 hallways with Fabio of Hartzell & Elucier. (generated a final list for Hartzell touch-ups)
4. Hartzell completed the installation of the windows & doors (passed final inspection)
   • 2 new door handles scheduled for delivery of May 4th & one window lock adjustment.
5. Hartzell completed the Social Rooms. (passed plumbing inspection)
6. Hartzell completed the installation of all the LED lights. (inspection scheduled for 4/29)
7. A final building inspection will be schedule for the 1^st week of May.
8. Mike of Medallion completed the installation of the carpet of all buildings.
9. Pro-tech completed camera installation.
10. United Elevator completed the two elevators in the A1 Building- (Inspection is scheduled for Monday 5/4)
11. United completed one elevator in the B1 building and in the process of the modification of the second elevator.
12. United completed the installation of the Pistons in all buildings and the A1 elevator in question did Not need the cylinder.
13. Contacted Campony Roofing for roof leak repair on the A1 roof.
14. Mary Signed the contract with Campony Roofing for the annual Roof Maintenance.
15. Met with AIS- the connection fan motor needs to be replaced in the B1 hallway building unit. 1-year warranty expired and waiting on a proposal to see if the motor can be repaired.
16. Met & Walked with Nanak Landscape (Requested a proposal to remove the hedge in the pool area of the A1 pool and two dead Palm trees in the center island.

Met with Mary Arnold, Melissa Waring, Jim Eliades & Rosenia Sacerdote re: Beach, the next scheduled board meeting to be determined to the coronavirus.

Broward County Emergency Order 20-08
Limited Re-opening of Recreational Amenities and Open Spaces

Effective today, Wednesday, April 29, 2020, Broward County is easing restrictions for select recreational amenities and open spaces. Broward County Emergency Order 20-08 provides details for these re-openings, specifically with regard to golf courses, boating and marina activities, piers, parks, residential pools, and other residential outdoor recreational amenities. Click here to view specifics outlined in Broward County Order 20-08.

Condominium/Multi-family Pools and Pool Decks

For many residents of Hillsboro Beach, use of our pools is an important part of our lifestyle. Regaining use of our pools as part of this initial re-opening effort was no small task. The County eventually agreed. However, there are several safety issues that absolutely MUST be abided.

• Pools and pool deck areas are to be used only by current residents.
• CDC guidelines for six-foot social distancing between people not from the same household must be observed both in and out of the pool.
• Occupancy is to be limited to no more than 50% of normal capacity for the area.
• Limited hours for pool use may be adopted by Homeowner Associations/Condominium Boards.
• Pool furniture, gates, railings, ladders, shower controls, etc. are to be sanitized on a regular basis. (Pool furniture can be removed from pool decks, eliminating the need for sanitizing.)
• Monitoring of these requirements should be addressed by Associations/Boards.

Homeowners’ Associations/Condominium Boards

Each Association/Board will need to decide the best way to abide by the County’s requirements for allowing pools to re-open. Associations/Boards have the ability to impose more restrictive measures for their communities than those outlined by the County if they feel it is in the best interest of their residents.

In large part, the most effective way for imposing the County’s requirements depends on the size of the community and how many people are currently in residence. For buildings that have only a few people and those people are conscientious and considerate of the safety and well-being of their neighbors, self-regulation is a viable option. For larger communities, restricting the hours of pool use, having a sign-up sheet, and/or having someone available to oversee sanitation and social distancing requirements may be necessary. I caution you, however, to be sure the requirements are being met somehow; otherwise, you will have residents who complain and the Police Department may have to intervene. Complaints would leave open the possibility of having to once again close down the pool.

Let’s Not Blow It

Disregarding social distancing and sanitation requirements after being granted greater access to recreational amenities and open spaces would most certainly result in a spike in the number of COVID-19 cases. After fighting so hard to regain the use our pools, let’s not blow it. We need to move back into the light just a little bit at a time. If this re-opening goes smoothly, we will be able to move to the next step. If we blow it, we lose the ground we’ve gained from being so conscientious for the past few weeks. Let’s do this right!

Sincerely,
Deb Tarrant
Mayor

OUR POOLS, SOCIAL ROOMS AND BEACH WILL REOPEN TOMORROW MORNING APRIL 29TH FOR RESIDENTS ONLY.

OUR INTENTIONS HAVE BEEN, AND CONTINUE TO BE, THE PROTECTION OF OUR RESIDENTS AND OUR PROPERTY FROM EXPOSURE TO THE COVID-19 VIRUS. OUR EFFORTS HAVE BEEN SUCCESSFUL THUS FAR WITH NO REPORTED CASES, AND WE WILL CONTINUE IN THIS REGARD BY INSISTING ON SOCIAL DISTANCING AT ALL TIMES.

BEACH: NO GUESTS. THERE WILL BE A LIMITED NUMBER OF LOUNGES PLACED ON THE BEACH. DO NOT REMOVE LOUNGES FROM THE POOL DECK. IF POSSIBLE, PLEASE BRING YOUR OWN BEACH CHAIR. MARK SMIETANA (954-560-4373) HAS GENEROUSLY OFFERED TO ASSIST IN PROTECTING OUR COMMUNITY BY ENSURING THE RESTRICTIONS ARE ENFORCED. PLEASE REPORT ANY VIOLATIONS TO MARK.

POOLS: NO GUESTS. LOUNGES WILL BE PLACED 6 FEET APART AND SHOULD NOT BE MOVED ANY CLOSER. CHAIRS AT TABLES SHOULD BE SPREAD OUT APPROPRIATELY. CHAIRS AND TABLES ARE WIPED DOWN EVERY MORNING. AS YOU USE THESE AREAS DURING THE DAY, PLEASE WIPE THEM DOWN BEFORE LEAVING. THINK OF THE NEXT PERSON FIRST.

SOCIAL ROOMS: FURNITURE IS WIPED DOWN EVERY MORNING. PLEASE DO THE SAME AFTER USING THE ROOM EACH DAY.

FACE COVERINGS MUST BE WORN IN SOCIAL ROOMS AND ALL INTERIOR COMMON AREAS.

AS WE MOVE FORWARD AND CONDITIONS CONTINUE TO IMPROVE, WE CAN REVISIT THE “NO GUEST” RESTRICTION.

THE CONTINUED USE OF OUR AMENITIES WILL DEPEND ON THE COOPERATION OF EVERYONE TO ABIDE BY THE SIMPLE GUIDELINES ABOVE FOR THE SAFETY OF ALL.

BOARD OF DIRECTORS, PORT DE MER

Today the board reviewed our beach situation again. Due to ongoing COVID-19 concerns, we have decided to continue to keep our beach closed until the county reopens public beaches and multi-family pools.

Our residents’ health and safety is our top priority! Thank you for your understanding and compliance!

Port de Mer Board of Directors

Reminder: After-Hours Emergency Service phone number (Port de Mer)

AKAM On-Site / Port de Mer
After-Hours Emergency Service:
954-843-2526
911 should be contacted for all life and death situations; including fire and criminal activities.

To: All Residents – AKAM On-Site Managed Properties
From: AKAM On-Site, Inc
Date: April 17, 2020
Subject: Coronavirus (COVID-19) Update

Dear Residents:

We hope this update finds you and your loved ones safe and well.

Please be reminded that per multi-county and local orders face coverings in the form of a mask, scarf, or other reliable protection of the nose and mouth are required to be worn while in grocery stores, pharmacies and any business as well as strongly recommended/required anywhere in public. For the safety and health of your neighbors and property staff, all residents are advised to wear face coverings while you are also within any common areas of the property including hallways, stairwells, elevators, lobby, laundry rooms, garages etc.

Below are a few other reminders and best practices (as applicable to your property):

• Continue notifying your AKAM Management Executive should anyone in your household test positive and/or be quarantined
• Essential repairs within units will be made in accordance with COVID-19 protocols
• We will advise when restrictions on amenity spaces and renovations/deliveries can be lifted
• Contact your management office via phone and/or Email instead of in person visits
• Be mindful of noise emanating from your unit to avoid disturbance to your neighbors
• Continue practicing social distancing everywhere

Please see the following COVID-19 related links you may find helpful:

CDC.gov – COVID-19 Updates and Best Practices / https://floridahealthcovid19.gov/

As we all know these are trying times with the current restrictions and having to stay at home, we have listed different types of stay-at-home things to do that might interest you:

• Should you have to be quarantined this will recommend what you should have in your kitchen
  https://www.sun-sentinel.com/coronavirus/sns-coronavirus-quarantine-stock-supplies-food-20200310-vc4yxxhbhvcepbyohzg25vi7xe-photogallery.html
• A list of restaurants offering take away/delivery https://www.sun-sentinel.com/coronavirus/fl-et-coronavirus-restaurant-directory-20200317-553obiidi5bxdohwyh5dsv74i4-story.html
• Some free stuff available while you are stuck at home https://www.cnet.com/news/the-bestfree-stuff-while-youre-stuck-at-home/
• Classes/Activities for the kids https://www.cnet.com/how-to/k-12-online-classes-and-activitiesto-
  continue-school-at-home-during-coronavirus/
• If you are a Broadway show fan You can enjoy a free seven day trial of classics like “Cats”, “The King and I” and “The Sound of Music”. Go to https://www.broadwayhd.com/ to register.

Please join us in thanking all property staff members for their continued hard-work and dedication. We
also take this opportunity to thank all residents for their patience and adherence to the COVID-19
operational protocols as they are there for the health and safety of your community.

Please do not hesitate in contacting your AKAM Management Team with any questions or comments.
Thank you for your continued support.

Stay healthy and safe,

Doug Weinstein
Vice President of Operations

CC: David Cohen, Executive Vice President
AKAM Management Team

As promised, today the board had its 14 day review of whether or not to keep our Port de Mer beach closed. We decided to keep the beach closed and to review the matter again in another 14 days.

The county and state have gotten more restrictive, not less restrictive, since we closed our beach two weeks ago. When we closed our beach, only certain counties had a shelter-in-place order. Now the whole state is under a shelter-in-place order. Effective two days ago, Broward County added a mask requirement, which Palm Beach County made effective today. It doesn’t make sense for us to be less restrictive when government entities are enacting more Covid-19 restrictions.

As Covid-19 case and death statistics have been getting worse and worse, more and more Port de Mer homeowners have been expressing a desire to keep our common areas and recreational areas closed.

Our objective is to keep our residents healthy! Thank you for your understanding and compliance!

Port de Mer Board of Directors